Repetitive manual work
- How it looks
- The same steps by hand every day: copying, pasting, chasing approvals.
- What we would build
- Automations for the repetitive steps, with a person approving what matters.
- Service
- AI automation
Software built around
how your business
actually runs
We connect your email, spreadsheets and systems, automate the repetitive steps and build the tools that are missing.
- Free 30 minute call
- English or Spanish
Automation takes the repetitive work; your team keeps the decisions.
Illustrative example
Same order, two ways
A purchase order arrives by email. This is how it is handled today, and how it is handled once your tools are connected.
7 manual steps
- 01The order arrives as a PDF attached to an email.Manual
- 02Someone opens it and retypes each line into a spreadsheet.Manual
- 03They check stock in another system.Manual
- 04They copy the customer's details into the CRM.Manual
- 05They email the warehouse with the order.Manual
- 06They update the spreadsheet when the warehouse replies.Manual
- 07They write back to the customer to confirm the order.Manual
5 connected steps, one decision made by a person
- 01The email arrives and the order is detected.Automatic
- 02AI reads the PDF and extracts the lines and the customer; anything uncertain is flagged.AI helps
- 03A person reviews what was flagged and approves the order.A person decides
- 04Stock is checked and the order is created in your system and your CRM at once.Automatic
- 05The warehouse and the customer are notified, and every step is logged.Automatic
Where it hurts
Pick the one that sounds like your week.
Scattered information
- How it looks
- Requests live in a shared inbox, a spreadsheet and the CRM, and nobody sees the whole picture.
- What we would build
- One view that brings them together, with owners, next steps and statuses.
- Service
- Integration
Systems that don't talk to each other
- How it looks
- The same data is typed into two or three tools, and they never quite match.
- What we would build
- Integrations that move the data between them, with a record of every change.
- Service
- Integration
Documents processed by hand
- How it looks
- Invoices, orders and forms arrive as PDFs and someone retypes them.
- What we would build
- Extraction with AI, with uncertain fields sent to a person for review.
- Service
- AI automation
Tools that don't fit how you work
- How it looks
- The team works around the software with spreadsheets and workarounds.
- What we would build
- A small custom tool for that process, connected to what you already use.
- Service
- Custom software
Our principle
We learn how your operation works first. Then we decide whether it needs AI, an integration, or software built from scratch.
How we work
One process at a time.
- 01
Map one process
We follow it from start to finish with the people who run it.
Starting point
- 02
Connect what exists
We link the email, spreadsheets and systems you already use before adding anything new.
Integration
- 03
Automate the repetitive
Automations take over the repeated steps, with AI only where it helps and a person approving what matters.
AI automation
- 04
Build what's missing
If a tool is missing, we build it around your process, documented and maintainable.
Custom software
Illustrative example · fictional data
Next steps that don't depend on memory
A professional services firm keeps its requests in a shared inbox, a spreadsheet and its CRM. Connect them to see one view.
Shared inbox
- Contract renewalVantrell Co.
- Billing questionQuarrow Tile Works
Spreadsheet
- New office setupLuis
CRM
- Lindqvist & RuizNew
| Request | Client | Source | Owner | Next step | Status |
|---|---|---|---|---|---|
| Contract renewal | Vantrell Co. | Shared inbox | Dana | Send the draft on Thursday | In progress |
| New office setup | Ostmark Dental | Spreadsheet | Luis | Waiting for their signed form | Waiting for the client |
| Monthly report | Lindqvist & Ruiz | CRM | Priya | Review the figures with the client | New |
| Billing question | Quarrow Tile Works | Shared inbox | Tom | Closed, reply sent | Done |
Without a connection, each request lives in a different tool. Connected, the team sees the owner, the next step and the status in one place.
Questions
Which industries do you work with?
Any business with an operational process that depends on manual work, scattered information or tools that don't fit. We are not limited to one sector.
Do you always use AI?
No. We use AI where it adds value, such as reading documents, and a simpler automation or integration where that is enough.
Do we have to replace the tools we use today?
Not necessarily. We start by connecting what you already have and only build something new where a tool is missing.
What happens in the free 30 minute call?
You tell us about one process. We ask questions to understand it and tell you whether we think we can help and what a sensible next step would be.
Do you work in Spanish?
Yes. We work in English and in Spanish.
How do you define scope and deliverables?
Before we start, we agree on the scope, the deliverables and who is responsible for what.
Who owns the code and the data?
It is agreed in writing in the proposal for each project, before we start.
What happens after launch: maintenance and support?
We agree it in the proposal: whether it includes maintenance and support, for how long and on what terms.